Studio Manager

We are looking for a Studio Manager to support our multi-disciplinary team of researchers, designers, and software engineers, and our dynamic, growing business.


The Role


The Studio Manager ensures that the daily life of the studio runs smoothly and enables our teams and executives to do their best work. The Studio Manager is the main point of contact for day-to-day studio operations and is part of the operations team, which includes finance, business operations and human resources.


The ideal Studio Manager candidate


  • Is organized and diligent, and can manage a variety of tasks ranging from general administration, record and bookkeeping, to client and vendor communications and event coordination and planning.
  • Is a professional communicator who enjoys collaboration and managing a diverse, dynamic range of needs.
  • Is resourceful and continuously looks for creative solutions to improve the way things are done in the studio.

Focus


General Studio Administration

  1. Being the first point of contact -- greeting guests at the studio and answering general inquiry emails and phone calls.
  2. Managing supplier relations, office supplies and studio event planning.
  3. Coordinating meetings, managing calendar scheduling, and booking travel for executives and team members.

Operational and Financial Management

  1. Maintaining records of all client agreements (Master services agreements, and Statements of Work).
  2. Maintaining record of employee contracts and files.
  3. Basic bookkeeping - entering bills / creating invoices / creating expense reports (quickbooks experience an asset), managing accounts payable, accounts receivable, and day-to-day banking (depositing cheques, sending payments etc).

Back Office Administration and Reporting

  1. Assists employees with HR-related requests including, new employee on-boarding, benefits claims, time-off and vacation requests.
  2. Manages software licenses and subscriptions.
  3. Works with team leads to create project status reports, assists with project forecasting and ensures that accurate project records are maintained.

We want you because


  1. You have a customer service orientation -- you like people, being helpful, and working as part of a multidisciplinary team that is building the technologies of the future.
  2. You have a growth mindset -- you love to learn, you are reflective, and strive to continuously improve and build your skills.
  3. You are a natural arranger and communicator -- you’re highly organized, motivated and assertive with a sharp eye for details, and a strong ability to juggle multiple tasks, prioritize, and meet tight deadlines.

How to apply


Please send your resume and cover letter to careers@normative.com. We appreciate the effort required in putting these materials together. As part of your job will be to reach out to new prospects, please take this as an opportunity to show us how you would reach out to Normative to request an interview. In that context, we’d also be interested in hearing:

  • What companies you admire.
  • Why you’re interested in working with us.

Why work at Normative


Normative means "as things ought to be" and that’s how we think, work and practice everyday. We seek the overlaps between our core disciplines: research, design and development because it’s those tensions that allow us to push the boundaries of what we can, and ought, to do. We work on some of today's most interesting challenges, using the latest approaches and technologies. Our clients are leading organizations: Fortune 500 firms, venture funds, cutting edge startups and government agencies. We offer excellent benefits, flexible work hours, work-from-home options, extended vacation and more. Most importantly, we’re united in our respect for each other and share an insatiable drive to work on complex challenges. If this sounds like you, we’d love to talk!

We design your future.

Being an innovation leader means having to make difficult decisions every day with imperfect information. You imagine new possibilities, but they are obscured by the complexity of a world that never stops moving.